by Jared Jaureguy
With the amazing technology that is available to us these days, it is incredible what we are able to do, both in business and our personal lives. In fact, modern technology is transforming the way that businesses work across the globe. It is not only making them more efficient, but it is saving companies both money and time, and also the environment in the process. However, with that said, it is surprising that many businesses are still not taking full advantage of the tools that new technology provides us. If you want to get more out of your business and improve your startup, here are some ways in which you can switch to a paperless business.
Legal Documents and Contracts
A lot of paper is wasted through unnecessarily printing documents such as contracts, employee manuals, invoices, and so on. A huge portion of your company’s paper trail can be cut out by simply switching to digital versions of such documents. If you make a one-time purchase to acquire and set up the necessary software, you’ll end up saving money in the long run. A PDF creator is one example. This software will allow you to create, send, and receive unalterable documents, which makes it perfect for things such as contracts and other legal documents. It will also allow you to add a digital signature or date to documents for when that is required, all without the rest of the document being altered or compromised.
In a similar vein, another way to cut down on wasted paper is to cut out paper bills altogether. This goes for bills that your office receives for utilities and other expenses, but also items that you send to your clients, such as invoices. These can all be emailed, rather than mailed or faxed, and many people even prefer this. It is more convenient, quicker, and cheaper, as well as being more environmentally friendly.
Likewise with your employees, encourage them to receive their paychecks digitally or through direct deposit. Again, most people prefer this, so you can save everyone some trouble by going digital.
Another way to help your office go paperless and eco-friendly is to shift your marketing focus to online, rather than paper ads. Not only is this more eco-friendly, but it is also a more effective way to market your business. You can of course pay for advertising on big sites, but you can also take real advantage of social media, making use of the free publicity that is available on sites such as Facebook, Twitter, Pinterest, Instagram, and YouTube. These are free, but they also have an incredible reach of millions of people. Digital marketing is the future anyway, so you might as well hop on the bandwagon and save yourself some money in the process.
Although it will not necessarily help you literally go “paperless,” telecommuting is an effective way to help reduce your company’s carbon footprint through cutting the amount of travel conducted by your employees—reducing pollution and saving money in the process. Some companies go as far as having almost every employee work from home, but even something as simple as using video conferences to meet with clients, or communicate between offices, can be enough to dramatically reduce your company’s effect on the environment.
Jared is a technology consultant for many top companies. He enjoys digital photography, watching football, and all things tech.