As a business owner, delegating tasks and letting go of complete control can be difficult. You may feel like you are the only one who can do the job right or that no one else can handle it as well as you can. Taking on responsibility for all tasks is not only unrealistic, but it’s also counterproductive to the growth of your business.
By delegating tasks to employees, freelancers, or virtual assistants, you free up time for yourself to focus on more important things – like growing your business. Here are seven ways to delegate tasks for exponential business growth.
1. Note Your Daily Business Goals & Responsibilities
Before delegating tasks, you must have a firm grip on your daily business goals and obligations. Understanding your goals and responsibilities means sitting down and writing down what needs to be done each day, week, and month. Writing things out will help you delegate tasks efficiently and effectively.
If you’re unsure where to start, try using a goal-setting worksheet or app. Once you map out your goals, you can delegate tasks based on importance and urgency.
For example, if one of your daily goals is to respond to all customer inquiries within 24 hours, delegating that task to someone else would allow you to focus on other things – like generating new leads or working on marketing campaigns. New leads equal more potential business. Delegating non-income-generating activity will allow you to focus more on business growth.
2. Lean On Your Employee’s Strengths and Talents
Hopefully, you didn’t make hiring decisions based on their beautiful smiles when you hired your team. If instead, you built your team based on their extensive strengths and talents, then it’s time you tap into those attributes.
Before hiring new talent, it’s advisable to conduct skills tests and ask situational questions based on their job role to confirm that the potential hire can successfully handle the job you’re offering and relieve you from doing those duties.
The best part of delegation is having comfort in letting the reigns loose and allowing your skilled team members to take over various roles and responsibilities with ease knowing things will run smoothly.
3. Properly Coach and Train Your Staff
You can confidently delegate tasks by ensuring your staff is adequately trained and coached. Training and coaching mean taking the time to walk them through each responsibility step-by-step, providing written instructions when possible, and being available for questions or clarifications.
Thoroughly training your team will take some initial time investment but will save you countless hours in the long run. Once they are coached, you can delegate tasks confidently and focus on more important things that will keep business booming.
Helpful tip: Record yourself completing a task from start to finish. This way, your team has a resource to reference if they have any questions.
4. Define What The Expectation of Success Is
When you delegate a task, defining the expectation of success is essential. This means being clear about deadlines, deliverables, and what you consider a successful outcome.
If you don’t set clear expectations from the start, you’re likely to be disappointed with the results. Your team members will also feel frustrated because they won’t know if they’re meeting your expectations or not.
To avoid this type of situation, take the time to sit down with your team and explain precisely what you need and when you need it. If possible, put it in writing so there is no confusion later. With well-defined expectations, your team will know exactly how to navigate their roles and work together to achieve the right results.
5. Avoid Micro-Managing, But Do Follow Up
You delegate tasks to get them off your plate, not so you can micromanage every single process step. You’re defeating the delegation’s purpose if you constantly check in and second-guess your team’s decisions.
While it’s important to avoid micromanaging, it is still advisable to follow up with your team periodically. Follow-up allows you to check in on their progress, answer any questions they may have, and provide feedback or suggestions along the way.
A good rule of thumb is to follow up once after the task is delegated and when it’s completed. Your follow-up will help keep things on track without derailing your team’s productivity.
6. Allow Opportunities for Your Team to Learn From Failure
No one is perfect, including you and your team—delegate tasks with the understanding that some mistakes will be made along the way.
Of course, you don’t want to delegate tasks that are critical to the success of your business or put your customers at risk in any way. But for most day-to-day tasks, it’s essential to give your team the freedom to learn from their mistakes.
Allowing growth opportunities will help build a strong foundation for your team and instill confidence in their abilities. Moreover, allowing room for mistakes will make delegation much easier for you because you’ll know they’re capable of handling whatever comes their way.
Helpful tip: Set up a system that allows employees to report their mistakes anonymously. Anonymous reporting will encourage them to be honest about their errors without fear of repercussions.
7. Do Your Part
Now that you’re a delegation pro, it’s time for you to take your business to the next level. After all, you’re the captain of your enterprise. While you distribute tasks to your team, be sure to define some of the responsibilities you will have in ensuring the success of your business.
In the best-case scenario, your team is large enough to handle all of the day-to-day operations of your business, and all you have to do is have routine status meetings and briefings. On the other hand, if you haven’t reached a size that allows you to be hands-off, be sure to define your responsibilities.
Maybe you’re strictly in charge of new customer acquisition and closing deals, or perhaps you need to conduct pitch presentations and lunch meetings to explain the benefits of your product or service. It would help if you were filling in the gap by doing the high-value activities that your staff is not doing to ensure your business’s continued growth and success.
Unless you were born with eight arms and can be in more than one place at once, the best way to see your business grow exponentially is to delegate tasks to your employees effectively. Delegating tasks can be complex, especially if you’re used to being in complete control. But if you want your business to grow, it’s something you need to do comfortably.
By following the above tips, you will be on your way to delegating like a pro in no time! You’ll be reaping the benefits of further business growth and free time with practice. Happy delegating! Visit Eric at businesscreditblitz.com